Privacy Policy
Effective Date: 11 December 2025
1. Introduction
Welcome to Integral Safety Solutions. We respect your privacy and are committed to protecting the personal information you share with us. This privacy policy explains how we collect, use, and safeguard your personal data when you visit our website, integralsafety.ie, or use our services.
By using our website, you agree to the collection and use of information in accordance with this policy.
2. Sources of Personal Data
Your personal data is either collected from you at the time of registration, contact inquiry, or subscription. Integral Safety Solutions does not collection personal data from other sources or third parties.
We may also access personal data that you have provided to Integral Safety Solutions by other means, e.g., through our Online Services customer portal, since our online systems may be connected to each other.
Furthermore, your personal data may be received from other methods of communication such as email, or telephone contact.
3. Purposes of Processing
Integral Safety Solutions processes limited personal data on its website. The purpose of processing your personal data in relation to our website is to facilitate the following:
- Ensure efficient and secure use of our websites and services
- Optimize our websites for a better quality and broader scope of services
- Provide customized services and content recognizing your specific needs and interests
- Facilitate communication between you and us regarding any requests, inquiries, and feedback
Integral Safety Solutions has provided an overview of the potential processing activity in relation to our website in the table below.
| Processing Activity | Data Utilised | Lawful Basis |
| Potential Customer Inquiries | Identity Data
Contact Data Communication Data Technical Data Usage Data |
Consent |
| Existing Customer Inquiries | Identity Data
Contact Data Communication Data Financial Data Technical Data Usage Data |
Performance of a Contract |
| Website Visitors | Technical Data
Usage Data |
Legitimate Interest |
| Website Content Delivery | Technical Data
Usage Data |
Legitimate Interest |
Please note that the above table is indicative only. Further, please note that Integral Safety Solutions may rely upon one or more lawful basis for processing your data subject to the nature of visiting our website and/or any query you may raise.
4. How We Use Your Information
We may use the collected information for various purposes:
- To provide and maintain our services.
- To notify you about changes to our services.
- To improve the functionality and user experience of our website.
- To process transactions and send updates related to your purchases.
- To send marketing and promotional communications (with your consent).
- To respond to customer inquiries and provide support.
5. Sharing Your Information
We do not share your personal data with third parties except in the following situations:
- Service Providers: We may share information with trusted third-party providers who assist in operating our website, conducting our business, or providing services to you.
- Legal Compliance: We may disclose your data if required to do so by law or in response to valid legal requests.
6. International Data Transfers
In some cases, the recipients of personal data may be located outside of the EU/EEA, in which case we will ensure that a sufficient level of data protection is maintained through appropriate safety measures:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
- Where we use certain service providers, we may use specific contracts approved for use in the EU which give personal data the same protection it has in the EU. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EU.
7. Data Security
Integral Safety Solutions has put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on only upon our instructions, and they are subject to a duty of confidentiality.
Further, Integral Safety Solutions has in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Storing Personal Data
Your personal data is stored as long as necessary in relation to the purposes for which the personal data was collected, unless there is a legal obligation to retain the data further.
Please note, in the case Manual Handling Assessment video uploads, media files are kept no more than 7 days after submission.
9. Data Retention
Integral Safety Solutions retains your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for legal and regulatory requirements. Integral Safety Solutions may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
10. Your Data Protection Rights
You have the following rights regarding your personal data:
- Access: You can request a copy of your personal data.
- Correction: You can request that we correct any inaccurate information.
- Deletion: You can request that we delete your personal data under certain conditions.
- Restriction: You can request that we limit the processing of your personal data.
- Objection: You can object to the processing of your personal data.
- Portability: You can request that your personal data be transferred to another organization.
To exercise any of these rights, please contact us at support@integralsafety.ie.
11. Links to Other Websites
This website includes links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
Integral Safety Solutions does not control these third-party websites and is not responsible for the privacy statements of third parties. Integral Safety Solutions recommends that you to read the privacy policy of every website you visit.
12. Changes to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page with the updated effective date.
13. Right to File a Complaint
You have the right to lodge a complaint with a competent data protection authority in relation to our processing of your personal data.
As we are based in the Republic of Ireland, the Data Protection Commission of Ireland is our local responsible authority.
Contact Us
If you have any questions about this privacy policy, please contact us at:
Integral Safety Solutions
support@integralsafety.ie